The Champaign Park District has a variety of spaces available for rent that can suit almost any need from a small meeting to trade shows. Please see facility rental fees below. The Rental Manager will help you get more information about your rental including any necessary Rental Agreement Forms. For general assistance, contact Sean Hurst by calling 217-891-3901.
Sholem Aquatic Center Rentals
Virginia Theatre Rentals
| Facility | Fee-CPD Residents | Fee-Non-Residents |
|---|---|---|
| Douglass Annex (includes kitchen) | $80 per hour | $120 per hour |
| Douglass Gymnasium | $70 per hour | $105 per hour |
| Hays Recreation Center (includes kitchen) | $80 per hour | $120 per hour |
| Kaufman Lake Fire Ring | $50 flat rate | $75 flat rate |
| Springer Cultural Center (conference rooms) Meeting Room 201 Meeting Room 207 | $62 per hour | $93 per hour |
| Springer Cultural Center Kitchen | $80 per hour | $120 per hour |
| Leonhard Activity Room | $57 per hour | $85.50 per hour |
| Leonhard Gym (Full Gym) | $165 per hour | $248 per hour |
| Leonhard Gym (Half Gym) | $93 per hour | $139.50 per hour |
| Leonhard Gym (Quarter Gym) | $57 per hour | $85.50 per hour |
| Leonhard Group Fitness Room | $42 per hour | $63 per hour |
| Leonhard Party Room | $62 per hour | $93 per hour |
| Leonhard Playground | $60 + rental | $90 + rental |
| Martens Center Party Room | $62 per hour | 93 per hour |
| Martens Multipurpose Room (FULL ROOM) | $100 per hour | $150 per hour |
| Martens Multipurpose Room East | $62 per hour | $93 per hour |
| Martens Multipurpose Room West | $62 per hour | $93 per hour |
| Martens Center Gymnasium (Full Gym) | $93 per hour | $139.50 per hour |
| Martens Center Gymnasium (Half Gym) | $57 per hour | $85.50 per hour |
| Martens Center Kitchen | $82 per hour | $123 per hour |
| Martens Center Play Area | $60 + rental | $90 + rental |
| Centennial Pavilion | $124 per block | $186 per block |
| Douglass Pavilion | $93 per block | $139.50 per block |
| Hessel Pavilion | $124 per block | $186 per block |
| West Side Park Gazebo | $93 per block | $139.50 per block |
| Shelters | $15 per hour | $22.50 per hour |
Indoor Facility Rental FAQs
Scheduling Information
How do I reserve indoor facility space?
Reservations may be made in our online store or in person at a registration facility. The district has a variety of spaces available at the Leonhard Recreation Center, Martens Center, Douglass Annex, Hays Recreation Center and the Springer Cultural Center.
When are indoor facility reservations accepted?
Reservations are accepted no more than three months in advance and no less than three weeks in advance.
How do I check availability?
Reservations calendars are available in the online store.
What is the capacity of my rental space?
Capacities vary by facility. Access the online store to view room capacities.
How does a Not-for-Profit Organization reserve space?
Not for Profit organizations receive resident rates and should provide a copy of the 501c3 letter. Organizations located within park district boundaries may reserve online using a credit card.
Organizations outside of Champaign or requiring an invoice should contact the Rental Manager for a rental agreement.
Fees & Refund Information
What are the fees for indoor facility reservations?
Rentals are charged by the hour and require at least a two-hour reservation. Access the online store for available rental times and current fees.
Is a deposit required?
Champaign Park District does not charge deposits. Fees are due in full at the time of reservation.
Are discounts available?
Park District residents receive a residency discount. The discount is based on your address and is applied during checkout. Include your address when setting up your account so residency can be determined.
What is the refund policy for indoor facilities?
Cancellation requests must be given to the Champaign Park District at least fourteen (14) business days prior to the scheduled reservation. The renter will be subject to a $5 administrative fee. Cancellation less than fourteen (14) business days but more than seven (7) will receive a 50% refund. Failure to cancel at least seven (7) business days prior will result in forfeiture of payments.
Policies & Procedures
When can I access the rental space?
Access to indoor rental spaces is fifteen (15) minutes prior to the scheduled start time. Set-up, including decorating and cleanup, must be built into the rental time.
Renter must vacate the facility at the designated time on the rental agreement.
What equipment is available?
Park District provides tables and chairs. Televisions are available for presentations using an HDMI cable.
Renter is responsible for leaving the facility in the same condition it was found and placing trash in the containers provided.
May I have food at my rental?
Food and drinks may be brought or delivered to private events. Public events may require a temporary health permit from Champaign Urbana Public Health. Caterers serving food onsite require a certificate of insurance.
Are alcoholic beverages permitted?
Alcohol is not permitted in district parks and facilities.
Are inflatables allowed indoors?
Inflatables are not permitted indoors. Some facilities are near parks. Renters should acquire a park permit to gather in addition to the indoor rental. A certificate of insurance is required from the inflatable vendor.
May I decorate the space?
Glitter and confetti are not permitted. Table and wall decorations may be used. Painter’s tape must be used for wall decorations. Time needed for decorating must be built into the rental times.
Are changes to my reservation permitted?
Reservation changes create a separate transaction. Changes are subject to the refund policy.
May admission fees be charged or concessions sold?
Concessions may not be sold or admission fees charged unless approved by the Park District prior to the event and stated in the agreement.
Is gym space available for rental?
Gym space is available at the Leonhard Recreation Center, Martens Center, and Douglass Community Center. Contact the Rental Manager for availability.
Is kitchen space available?
The Hays Recreation Center and Douglass Annex have connected kitchens which are included in the rental fees. Renter must supply their own cookware and utensils. Ovens and refrigerators are available to keep food warm and drinks cold. Martens Center and Springer Cultural Center have kitchen rentals available.
